In every organization regardless of the size, everybody organizes their documents (PDF, DOC, EXCEL, AutoCAD), emails, scans, electronic faxes, graphics, etc. in some manner, whether or not they use a document management system. More advanced users develop naming conventions to make identifying and retrieving documents easier.
Everyone not using a document management system spent too much time searching for "lost" documents, searching for subdirectories that were "dragged and dropped" who knows which location in the system, and so on.
These are some of the issues that typically drive firms to implement a document management system .
For medium and large firms, with hundreds of thousands of documents, using a document management program to streamline their document management processes, index, storage, retrieval, sharing and control their documents is an absolute necessity.
DMS is a multi-user document management software that allows businesses to streamline business processes become better organized, more secure, and decidedly more efficient.
DMS helps organizations manage data and files, effectively, ensuring time and cost savings in the long run.